Table of Content

• Identifying Threats
• Identifying Vulnerabilities
• Identifying Existing and Planned Controls
• Probability Assessment and Impact Analysis
• Risk Rating
  • Definition of Risk Rating Matrix
  • Risk Rating Matrix
• Identifying Appropriate Controls
  • Technical Security Controls
  • Administrative Controls
  • Operational Controls
• Documenting Results
• Risk Processing
• Evaluation and Monitoring

Company Description: Artificial Intelligence in Healthcare

Company Objective: To ensure that decisions in the healthcare field are increasingly made relying on artificial intelligence, facilitating quicker, safer, and less error-prone decision-making processes by enabling early cancer diagnosis.

Identifying Threats

1. I requested my risk management team to identify possible threats.
2. I categorized and grouped the responses into threat categories and sent them back to my risk management team for review.
3. With the feedback, a list of threats was compiled.

The table below lists the Threat Factor, Threat, Threat Cause, and Preventive Measures. Failure to implement these measures could endanger patient health and lead to severe crises.

Identifying Vulnerabilities

The threats listed above could lead to serious vulnerabilities if no measures are taken:

1. We do not have a place for employees to stay. This is a vulnerability.
2. If the equipment we need is supplied from outside and enters the work area without being disinfected, we have a vulnerability to virus threats.
3. In case we have to receive external mentoring or training, there is a risk of someone entering the premises.
4. Failure to clean the environment thoroughly.
5. A breakdown in team motivation could disrupt the entire process. This vulnerability must be addressed by maintaining high employee motivation.
6. Patients or employees making incorrect decisions due to inexperience and panic.
7. Carelessness of individuals in the work area.
8. Employees' habits of going out, etc.

These are vulnerabilities that invite the virus. Measures must be taken consciously to maintain high motivation and conduct frequent information meetings to address needs and avoid fear and panic.

Identifying Existing and Planned Controls

1. Each employee should have their own room, bed, and cleaning supplies.
2. Use of disposable plastic cups.
3. In addition to each person's responsibility for their own cleanliness, cleaning staff should work efficiently.
4. Regular verification of these practices by the cleaning staff.
5. Use of food stored in the freezer, taking additional dietary supplements and vitamins.
6. Providing food needs from within rather than from outside.
7. Continue online training and mentoring.

Everyone should take equal and high-level precautions. Having a variety of products to meet basic needs will enhance control.

Probability Assessment and Impact Analysis

To reduce probabilities, we should be prepared at all times and take precautions as if we are always at risk of the virus.

The following table shows:

• A very small probability of risk occurring is rated 1.
• A lower probability of risk occurring compared to non-occurrence is rated 2.
• A medium probability of risk occurring is rated 3.
• A high probability of risk occurring is rated 4.
• A nearly certain probability of risk occurring is rated 5.

Risk Rating

Definition of Risk Rating Matrix

The following table is divided into Probability and Impact; risk rating will be based on this table. For high-risk degrees, risk measures must be taken before the project starts. This way, we also prevent risks arising from risks.

Risk Rating Matrix

The Risk Rating Matrix is a 5x5 matrix.

From the listed results, it has been concluded that 6 risks fall into the highest risk category in terms of their impact on the project regarding duration and cost:

Risk 1: Virus Contagion

Risk 4: New Technology

Risk 5: Healthcare Sector

Risk 6: Patient Inexperience

Risk 9: Budget

Risk 10: Time Pressure

The effects of the risks in the highest risk category have been evaluated in terms of duration and cost.

Identifying Appropriate Controls

Technical Security Controls

1. Work continuously in specialized clothing and high-security masks.
2. Immediately report to the health team in case of nasal discharge, body aches, or fatigue.
3. Regularly measure body temperature.

To ensure our safety, we must implement the above measures. If a situation arises that fails to meet security standards, the following management controls should be applied:

Management Controls

1. Employees with nasal discharge, body aches, or fatigue should be quarantined at home.
2. Regularly check the condition of these patients and provide updates.
3. Continuously monitor the patient to avoid causing panic.

Operational Controls

1. Provide the patient with adequate oxygen regularly.
2. Health workers should immediately start intervention.
3. Blood tests should be conducted by health workers and technical staff.
4. Address post-traumatic stress disorder.

Operational controls should be carried out regularly with the best intervention from health workers and technical staff.

Documentation of Results

The following data should be recorded individually:

1. How many of our employees became ill during this process?
2. How many turned into severe cases?
3. How many resulted in death?
4. How many recovered?
5. How many experienced stress disorders and sought psychological support?

Based on the recorded data, risk control, gap monitoring, impact values, and risk assessment matrix will be updated. This will help us make decisions in a more experienced and data-driven manner, benefiting the solution process. The proposed method will be tested with a sample case, and the results will be discussed. These analysis processes are designed to ensure intensive information exchange. Strategies for identified risks will be monitored throughout the project, and the status of the risk data set will be evaluated with the help of warning mechanisms, providing the opportunity to make necessary interventions. Negative outcomes during the project can be monitored and addressed before they turn into risks. All efforts in this direction will positively influence the project and prevent the emergence of risks. Potential risks in threat elements vary; thus, the importance of classifying risks during the identification phase has emerged.

Risk Processing

The data collected in the Results Documentation section must be analyzed and appropriate actions taken accordingly.

1. Classification should be implemented as it will be more effective in evaluating the impact of threat elements on risks.
2. Risks evaluated as high should be reflected in the project budget.
3. Colleagues and team members close to the ill person in the work environment should be immediately controlled to prevent the spread of the disease.
4. Physical contact between the ill person and their relatives should be prohibited.
5. All needs of the ill person should be addressed.
6. By classifying the collected data in the Results Documentation, a risk map will be created.

Evaluation and Monitoring

Strategies for identified risks should be monitored, and updates to the data, including changes in risk levels, should provide the opportunity to make necessary interventions.

Based on the data collected, decisions should be made whether the situation is worsening or improving by analyzing outcomes related to death, recovery, illness, cost, and time. Regular updates of risk control, gap monitoring, impact values, and risk assessment matrix will enable us to respond quickly to sudden decisions.

We should remain open to new plans and constructive discussions. Regular evaluations and monitoring during each cycle will help prevent risks and overcome the virus.

At the end of this cycle, it should be clearly stated whether the results of our practices are improving or worsening. There must be a success benchmark, and based on this, preventive measures should be taken and the new cycle should begin.

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